6 Ways Technology Can Increase Workplace Productivity

Work productivity, or to be more precise, its increase, is one of the most discussed topics nowadays. Therefore, it’s no wonder that both the employers and employees look for different ways to boost productivity at the workplace in the most effective and efficient manner. Fortunately, we live in a digital age, and various technologies can help speed up the approval process, deal with a constant flow of content and information, and consequently, keep the productivity at its peak.

  1. Group Chats to the Rescue

Group chats are nothing new, but they can definitely make a huge difference in communication between team members and different departments. Instead of having everyone constantly get up from their desk or send emails that might remain unread for too long, group chats will allow everyone in the company to connect and instantly communicate what has to be done. Thanks to the typical notification pop-up, it’s difficult to miss new messages on group chats, which is bound to speed up both the delivery and approval process of different projects.

  1. Simplify Daily Tasks

When you have a bunch of different clients to work with and important documentation regarding each one, you also have to deal with adequate storage of their info and protection. This means working with multiple passwords, not only when it comes to accessing client documentation but even logging into the company’s systems. Save your employees the trouble of these mundane tasks as well as remembering different passwords by utilizing password management tools. On the other hand, if your employees have to track the work time they spend on specific clients, opt for a time tracking tool that will save them the trouble of putting in the hours manually.

  1. Adopt a Project Management System

It’s important that your employees are on the same note when working on a specific project. But, without a visual representation of tasks, deadlines, and delegated duties, chances are someone can get confused and lose track of what’s next. Or people might even start working on the same task without realizing it. This is why it’s rather beneficial to make the most out of available project management systems, such as Trello, Basecamp, Asana, and so on. That way, everyone involved in a project will be able to see what tasks have been assigned to them and other team members, the deadlines, necessary resources, and so on.

  1. Manage Your Office Supplies

Even though most of the work nowadays is done online and important documents get stored on the cloud, it’s still crucial to keep a paper trail of some business aspects. As such, it’s only natural that every company will need to manage their office supplies such as paper, folders, copy link, and so on. The easiest way to manage the flow of office supplies is to work with a copier supply company that can also offer solutions specific to your business. Not only is this a good solution for a more streamlined process of running a business, but it can also save a considerable amount of money in the long run. As long as your supply management supports your workflow, you’ll note faster processing and higher productivity levels as well.

  1. File Sharing Made Easy

Instead of having your employees manually send files to one another, you can save them a lot of time and stress by adopting the cloud sharing technology. For instance, Dropbox is the most popular solution in this case, but you can also utilize Google Drive if you find it more suitable to your company’s needs. Whatever software you decide to go with, you can be sure that file-sharing will be quick, easy, and secure, with no one getting worked up because they have to wait too long to send or receive a file.

  1. Remote-Friendly Work Environment

As the ultimate benefit of digital technologies and the Internet, jobs involving work on the computer can be easily done remotely. More and more businesses are adopting this particular concept, as it allows them to hire the best of the best without the limitations of the geographical location. Moreover, employees who have their needs met by working from home often tend to show their gratitude through better performance. They also feel more productive in such an environment, resulting in a win-win situation for everyone.

There’s a limitless source of digital technologies nowadays that’s often tailored to specific industries and niches as well. In that sense, speeding up the delivery and approval process together with work productivity has never been easier. It’s important to assess your own line of work and office environment in order to choose the best kind of technologies and tools that would make things easier and more effortless for your employees. What’s more, keeping up with digital upgrades is more than likely to help your business save some money in the process, too. 


Written By Eve Anderson

Eve Anderson is a marketing specialist turned blogger. Interested in sports and exciting travel destinations. Love to share content that can inform people