Nearly 4 million organizations already use Google workspace services. They are continually working to improve the security of the company’s data. As an administrator, you should be aware of the Google workspace services security policies that Google advises.
Essential checklist to keep your company’s data secure
- Manage your users’ Password strength: The most essential Google workspace services security protocol: help your team select a strong password—something with an improbable letter and number combination. A Google workspace partner can guide you through the process and the importance of the same. They could assist your users by offering recommendations on how to build strong passwords—this is critical—you’d be amazed how many individuals don’t understand the fundamentals of good passwords.
- Make 2-step verification mandatory: Two-step verification is a method that involves two authentication checks done one after the other to verify that someone or something is who or what they claim they are. It adds extra security to your users’ passwords by requiring them to enter a verification code. It could take the shape of phone prompts, voice calls, mobile app notifications, and other methods. No one can access your account, even if your password is compromised. As a Google workspace services administrator, you should require 2-step verification for everyone in your organization.
- Use early phishing detection: Email is still the most popular method of phishing attack delivery. Such emails will typically include a link that brings the user to a website known to be confidential, but they are only imitations with no secrecy. You want your user’s Phishing to be smooth. As a Google workspace administrator, you might want to add an extra layer of security to incoming emails—Google workplace services provide ‘Early Phishing Detection.’ It uses machine learning to identify emails that may contain a threat. Gmail may issue a warning or immediately move the email to spam. When Gmail identifies suspicious information in an incoming email, it delays delivery and does extensive phishing investigation.
- Ensure that unintended external reply warning is on: When a user clicks reply, Google searches the list of recipients — including those in Cc — to estimate the likelihood of data loss. Google displays a warning to protect users against an unintended leak of internal data if the recipient is not from your firm, is not on your contact list, and you’ve never spoken to them before. If the recipient is intended, the user only has to dismiss the warning and continue through with the response.
Security must be easy to use for IT administrators and end users so that they can maintain control over who has access to their data. Following these steps can strengthen your company’s security posture and increase its attack resistance.
What will happen if you don’t use your account for more than 180 days?
The account will be automatically deleted unless you take the actions described
below,
- Sign in to your Google Admin console “https://admin.google.com”. Once signed in, look out for a notification mail within the next 48 hours, letting you know that your account is no longer targeted for deletion. If you are not receiving the mail, kindly contact the Google support team for further clarification.
- If you want to keep your data but not your account:
To export the data in your Google account, such as contacts In the next 30 days, sign in to your Google Admin console and export your data. - If you don’t want this Google account and don’t want to save any of your data, you don’t need to do anything. We’ll automatically close your account and delete your data.
Why buy Google Workspace (G Suite) from a Partner like Codelattice?
The key benefit of purchasing Google Workspace (G Suite) through a partner like Codelattice is the access to professional and personalised support. Our Google Certified Engineers are available round the clock to solve your Google Workspace related issues. Moreover, Codelattice offers additional discounts to our customers.
