Large-Scale Employee Data Migration to SAP Fieldglass Using Zoho RPA

Automated Document Collection and Classification

Zoho RPA bots accessed internal databases and HR repositories automatically.They identified and categorized documents such as passports, medical records, visas, and certifications, reducing manual effort and ensuring consistency across thousands of employee profiles.

AI-Powered Data Extraction with OCR

Bots used OCR combined with AI to extract key information.

This approach accurately processed images, PDFs, and varied document formats, minimizing errors and handling inconsistencies that typically arise in manual extraction.

Structured Field Mapping to SAP Fieldglass

Extracted data was mapped to corresponding fields in SAP.

Details like full name, date of birth, blood group, nationality, passport numbers, visa types, and expiry dates were accurately aligned for seamless migration.

Validation and Error Handling Rules

Built-in rules flagged inconsistencies or missing data automatically.

Human reviewers could quickly resolve anomalies, while an audit trail maintained compliance for regulatory and internal standards.

Seamless Integration with Existing HR Systems

RPA bots connected directly with legacy databases and repositories.

This ensured uninterrupted data flow and preserved the integrity of employee records throughout the migration process.

Batch Processing for Large Volumes

The system handled thousands of employee records simultaneously.

Parallel processing drastically reduced migration time while maintaining accuracy across all employee profiles and document types.

Compliance and Audit Readiness

All migration activities were logged for transparency.

This provided a complete audit trail, demonstrating adherence to internal policies and external regulatory requirements.

Reduced Manual Workload for HR Teams

Automation significantly decreased repetitive data entry tasks.

HR staff were able to focus on high-value activities such as employee support and verification, improving operational efficiency.

Scalable and Future-Ready Architecture

The solution was designed to accommodate growth in employee records.

It can easily handle new document types, additional data fields, or process updates as the company expands operations.