IBOX Perfumes is a growing retail and wholesale business offering a wide range of fragrances and related products. Managing multiple outlets and an expanding lineup of perfume brands required a dependable financial system capable of real time insights. The company relied heavily on spreadsheets and manual entries, which limited scalability and increased the risk of errors. IBOX needed a structured, automated accounting environment that could support its evolving operational needs. Codelattice stepped in as the best Zoho implementation partner to help streamline processes and create a reliable financial foundation.
IBOX Perfumes struggled with slow, inaccurate, and outdated accounting practices that made it difficult to manage daily financial tasks. Manual entries restricted visibility, increased compliance risks, and made reporting inefficient across its expanding retail and wholesale operations.
These challenges prevented IBOX Perfumes from gaining real-time visibility into performance, margins, and obligations. The business required an automated, cloud-driven accounting environment to reduce effort, improve compliance, and strengthen financial decision-making while preparing for future expansion.
Codelattice implemented Zoho Books to replace manual accounting with automated, accurate, and cloud-based processes. The project involved configuration, data migration, workflow setup, staff training, and ongoing Zoho consultation to meet all operational and reporting needs.
Assessed financial needs and clarified reporting expectations for management. Identified key users and aligned processes with Zoho solutions structure
Set up accounts, taxes, currencies, and templates for business operations. Added complete perfume SKU master list with accurate pricing details.
Imported customers, suppliers, and balances using clean, standardized formats. Verified stocks, receivables, and payables for error-free transition.
Configured reminders, recurring invoices, and automated expenses. Added alerts for pending payables and important billing activities.
Connected bank feeds for effortless reconciliation in Zoho Books. Implemented automated matching rules for consistent tracking.
Added P&L by brand, cash flow, and monthly expense reports. Enabled receivables and payables aging views for management clarity.
Applied GST or VAT rules with automated calculations. Added tax reports for filing and audit support.
Trained staff on daily accounting workflows and system usage. Provided transition support to ensure smooth adoption of cloud accounting.
Added structure for possible Zoho Books and CRM integration. Ensured future scalability for cross-platform workflows.
IBOX Perfumes achieved a more accurate, efficient, and scalable accounting system with improved visibility, faster processing, and better compliance through Zoho Books migration.
Reduced manual accounting effort by nearly 60 percent after automation.
Improved invoice generation time by 45 percent across wholesale operations.
Achieved 100 percent accuracy in tax calculations and monthly summaries.
Decreased payment delays by 35 percent through automated reminders.
Improved cash flow forecasting accuracy by over 50 percent within two months.
Reduced reconciliation time from hours to minutes using bank feeds.
Enhanced inventory cost tracking accuracy by 70 percent across all SKUs.
Increased reporting speed by 80 percent for management decision making.
Achieved seamless migration of 1000 plus customer and vendor records.
The Zoho Book's time saving features significantly sped up processing and strengthened the company’s ability to deliver a refined, data-driven experience while maintaining better compliance.
The Zoho Books implementation delivered by Codelattice positioned IBOX Perfumes for long-term operational strength. Automation replaced manual tasks and empowered the team to make decisions based on real-time financial insights. With reliable reporting and compliance features, the business now operates with improved confidence and reduced risk.
IBOX can now focus on growth while relying on a modern cloud accounting system that supports daily operations. The enhanced structure, cleaner workflows, and expandable setup ensure that the company is prepared to scale its product lines and retail footprint while maintaining financial accuracy and efficiency.
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